Registration. RFID. Lead Retrieval. Session Tracking. Accreditation.

ExpoTools is the “go-to” provider for registration contractors throughout North America.

Tap directly into our Event Technology solutions for your event.



Events Are Back!

Events have started back up and we’re ready to help you in the return to normal!

Reach out to us at or 1-866-229-8470 ext. 3 for any upcoming requirements.

Ask us about:

What We Do

ExpoTools has long provided the equipment and systems used at trade shows and conventions for on-site registration, badge production, attendee tracking, and lead retrieval.  Now, ExpoTools USA works with show managers to directly provide our solutions to events of all sizes. This allows you to take full advantage of our over 100 years of combined experience with tradeshows, corporate events, and expos of all sizes. Our consultants provide out-of-the-box solutions to help you put the perfect registration, badging, lead retrieval, and attendance tracking systems in place for your event.

At ExpoTools USA, we can service trade shows of up to 25,000 people in the U.S., Canada, and just about anywhere worldwide.  Contact us to learn more about how ExpoTools USA can help you to make your next event better than ever.

ExpoTools Event Registration
and Badge Solutions

ExpoTools USA provides onsite registration solutions that fit the needs of your particular show, regardless of size.  As needed, we will assist with badge design and production which allow you to brand your badges as you envision.

Perhaps an onsite badge printing solution is the best choice for you.  If so, ExpoTools USA will utilize our BadgeMaster software to integrate directly with your pre-registration systems to allow you to print all badges and tickets onsite as your attendees reach the registration counter. We can even provide attendees with self print stations, to allow them to scan a barcode on your confirmation email and automatically print their badge.  If you prefer, we can pre-print all of your badges prior to your event and ship to your office or the event venue.  In many cases we provide an option to just print registration additions and changes onsite, with the majority of badges printed pre-show.  Whatever option or combination of services you choose, ExpoTools USA will work with you every step of the way to help facilitate a successful event.

ExpoTools RFID Tracking

We understand that trade show managers want accurate, reliable technology to help track attendees in and out of educational sessions and various functions throughout your event.  We provide high frequency (HF) and ultra-high frequency (UHF) RFID event solutions to capture the data you want to track.  Our RFID badge is encoded as it prints and scanned throughout the show by RFID doorgates and readers, providing you with valuable information on your attendee’s experience.

Our RFID Passive Tracking solution will unobtrusively collect data from attendees including: Registration ID, Time and date, Location, Duration of stay, Direction of travel.

Our RFID badges can also confirm an attendee’s admittance into special sessions, seminars, luncheons, expo halls, and CEU/ CME certification sessions. The data collected from the RFID badges and portals is highly accurate and can be accessed through our online dashboard and a custom reporting package created to your specifications.

ExpoTools Lead Retrieval

When you work with ExpoTools USA, you can determine what attendee data you want to reveal to Exhibitors.  You can include demographic data and allow for custom surveys. We will leverage the power of our ExpoTools ShowMaster™ software to hand out and return the badge scanners, reconcile with your attendee database for registration changes, and make scanned data available to exhibitors in near real time. ExpoTools USA will work directly with your exhibitors onsite to provide lead retrieval. Regardless of whether your exhibitors prefer the industry’s best lead retrieval hardware, or the flexibility of our ExpoLeads Mobile lead retrieval app, ExpoTools USA will help exhibitors get the maximum benefit of our world-class lead retrieval solutions.

Events Served

Trade Shows & Exhibitions
Corporate Meetings

Event Registration

Pre-show Registration
Online Registration
On-site Registration
Assisted & Self-Registration Solutions

ExpoLeads Mobile App

Badge Scanning
Easy Lead Management
Web-integrated, Online Portal Access
iOS/Android Compatible, Feature-Rich

Attendee Tracking

Trade Show & Conference Attendee Tracking
Passive Attendee Tracking
RFID Attendance Tracking
Session Attendance Tracking

Badge Solutions

Badge Design & Production
On-Site & On-Demand Badge Printing
Barcoded & RFID Printed Badges
Badge Scanners

Trade Show Consultants

Trade Show Consulting & Planning
Hardware & Software Selection
Attendee, Exhibitor and Event Vendor Management

Conference & Trade Show Analytics

Event Attendance Software
Trade Show Metrics Tracking
Trade Show Analysis & Reporting

RFID Event Solutions

RFID Badge Design & Printing
RFID Badge Readers
RFID Attendance Tracking
Brandable RFID Portals & Door Gates

Our Clients

Here’s a few of our clients. We’d love to add you to our growing list!

Transwolrd Logo
NHF Logo
ThoughtSpot Logo
Shaklee Logo
Money 2020 Logo
RSA Logo
American Society of Echocardiography Logo
Workiva Logo
AHA Logo

What They Say

We proudly serve association & corporation meeting planning professionals for meetings, trade shows & conventions.
Here’s what a few of them have to say about us – and imagine that, it’s all good!

“I’ve been with ExpoTools for two years and my experience has been nothing less than exceptional. They offer the latest in technology but more over they offer outstanding customer service. In fact, my most recent event, they went above and beyond to find a solution to a problem that wasn’t even their responsibility. They deliver, period. As a Show Manager that’s the number one requirement of any vendor, and with ExpoTools it’s one thing I never have to worry about.”


Alyson C.
UP Media Group, Inc.

“Here at PCBC we made the switch to ExpoTools after formerly working with a different company for many years. We couldn’t be more pleased with the experience we had with ExpoTools. From a show management standpoint, the ExpoTools staff made understanding their product and rolling it out to our exhibitors so easy. Any questions we had or assistance we needed was provided quickly. Post-show our exhibitors received their leads very quickly, which is very important to them. Also, it was a breeze to provide the exhibitors any assistance they needed in retrieving their scanned leads (whether that be from the app or traditional scanner) via the ExpoTools online portals. Easy-to-use tools that allow us to assist our exhibitors quickly are essential to us. When our exhibitors are happy, we are happy, and ExpoTools’ great customer service aids us in providing great customer service to our exhibitors. When you find a company to work with that helps make you look good, that’s a relationship worth keeping.”

ann-bivens-sm-153x160Ann Bivens
Director of Exhibits at PCBC

Contact Us

Drop us a line for your questions and comments

    Request for Proposal

    Need to get a quote on your next event? We’ll contact you for the
    details and RFP documents to give you an accurate cost estimate
    of our services – even though we can read minds (Shhh!).

      Schedule a Demo

      We would be happy to demo any and all of our services. Let’s schedule a time and date that works best for you.
      After all, everyone loves a good dog & pony show! Right?

        1-866-229-8470 (no support)